Tracking Code
Mercer Island assistant

Job Description

GENOA HEALTHCARE is a nationwide, leading provider of pharmaceuticals, services and information to persons diagnosed with mental illness and other chronic health disorders. We are a rapidly growing and successful organization with a strong reputation in servicing the mental health community via a network of clinic pharmacies housed within mental health agencies throughout the United States. We seek a Pharmacy Technician to support all functions of the Genoa Healthcare mental health pharmacy, primarily through dispensing medical prescriptions, and performing necessary clerical duties while under the direct supervision of a registered pharmacist.

Responsibilities of an Executive Assistant to the CEO:

    * Handles details of a confidential nature and performs administrative functions based on understanding of company policy, executive’s views and philosophy
    * Acts as a role model for staff in establishing appropriate positive morale and attitude toward work
    * Reads and routes incoming mail for the CEO as requested
    * Composes correspondence requiring knowledge of executive’s views, philosophy and some understanding of technical matters, along with routine correspondence
    * Establishes appointment priorities, reschedules or refuses appointments or invitations when necessary
    * Summarizes the content of incoming materials and meetings to assist executive and draws attention to important parts or conflicts
    * Will be called upon to communicate the CEO’s intent to other managers.
    * Anticipates ways in which executive’s time may be saved
    * Answers and screens executive’s telephone calls and arranges conference calls
    * Schedules appointments for CEO and gives information to callers
    * Arranges and coordinates travel schedules and reservations, and maintains up-to date reference lists and other required information
    * Coordinates and arranges meetings, prepares agenda, reserves/prepares facilities Maintains close contact with property management and resolves issues pertaining to building security and maintenance.
    * Manages CEOs corporate wireless service account; issue resolution, evaluating service needs/upgrades.
    * Attends meetings and participates in conference calls in CEOs absence
    * Coordinates all aspects of expense reporting for self and CEO
    * Acts as point of reference to CEO for employees, vendors, and business associates
    * Conducts research and compiles reports and spreadsheets
    * Willingness to participate in conference calls and attend meetings in CEOs absence.
    * Perform various other secretarial and administrative duties as assigned by CEO.
    * Periodic national travel required.

Required Skills

    * Candidate must be a high energy, motivated individual
    * Must have excellent written and oral communication skills, must be organized
    * Ability to maintain professionalism and composure under stressful situations
    * Ability to multitask
    * Extensive knowledge of office operations
    * Entrusted with highly confidential and sensitive information
    * Previous experience supporting senior level executives is required
    * Strong to Expert Microsoft Outlook/Calendar Management, Microsoft Word, Excel & PowerPoint